5 Tips for Personal Knowledge Management Beginners

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Personal knowledge management for newbies

In today’s era of information explosion, personal knowledge management has become particularly important. You may have learned that it can help us improve our work and study efficiency, but you still don’t know how to start. Here are some simple suggestions that can help you carry out knowledge management at a low cost and quickly.

1. Start with a Simple Goal

People do not need knowledge management out of thin air, but to let knowledge management solve problems for themselves. When you first come into contact with knowledge management, what you should do is not expect to become a knowledge management master, but to first achieve a goal through knowledge management, so as to experience the value of knowledge management.

Therefore, I suggest that you first review your life or work and find a specific problem that can be solved by collecting and applying knowledge. For example: passing an exam or improving the ability to write product requirements documents. Starting simply is so that you can continue to get the fun and value of knowledge management.

2. Choose the Right Personal Knowledge Management Tool

For novices, choosing the right tool is very important, but the focus is not on finding complex tools with the most functions. In fact, simple tools are often more suitable for knowledge management novices. For example, simple sticky note applications or note software are very suitable. These tools have a low learning curve and are easy to use, allowing novices to quickly start organizing and managing information without being distracted by complex functions and options.

Once you have mastered the basic principles and techniques of knowledge management, you can gradually explore more advanced functions or move to more professional tools based on your needs and experience.

3. Establish a Simple Knowledge Classification System

A simple and intuitive classification system is the key to helping you quickly and successfully implement knowledge management. In the initial stage of knowledge management, it is recommended to simplify the classification system as much as possible to organize and retrieve information efficiently. Knowledge management novices can classify information into simple and general categories, such as “work”, “study” and “personal life”, so that they can quickly adapt to the needs of different life and work scenarios.

Or more extreme, simply do not classify, and only collect knowledge related to the first simple goal you want to achieve through knowledge management. This allows you to focus on solving problems instead of spending a lot of energy maintaining the classification system.

4. Do Not Pursue a Perfect Knowledge System at First

knowledge system

When we first start doing something, we are likely to fall into the trap of perfectionism, expecting to be big and complete, but eventually give up because we can’t cope with too much complexity.
The same is true for knowledge management. Excessive classification may make the system you need to maintain too complex and difficult to maintain, and it also increases the difficulty of retrieving information. As you gradually become familiar with the knowledge management process and understand your specific needs, you can adjust and add classifications according to the actual situation to make the system more suitable for your personal usage habits.

In fact, a simple and practical system can better meet your needs. As you use it more deeply, you can gradually adjust and expand your system according to actual needs. Remember, the most important thing is the practicality of knowledge, not its complexity.

5. Knowledge Management Experience Rather Than Tool Usage

Learn the best practices of knowledge management, rather than just focusing on how to use the tools. You can read about other people’s knowledge management cases to understand how they solve problems and the strategies and techniques they use. However, be careful not to fall into over-theorizing and ensure that the experience learned can be transformed into practical operations.

Learning the best practices of knowledge management is key, which means that you need to go beyond simply learning how to use the tools to deeply understand how others actually apply these tools to solve problems. We should learn their strategies and techniques and observe how these methods are applied in actual situations. However, at the same time, be careful to avoid falling into the trap of over-theorizing. Theoretical knowledge is important, but it is more important to apply these theories to practice. The pragmatic approach is to try to integrate the theories and case lessons you read into your daily activities, gradually adjust and optimize your knowledge management system, and ensure that every concept you learn can be transformed into concrete actions to improve your work and life.


As a novice in knowledge management, it is important to start with a small and practical problem, gradually build and improve your knowledge base, and finally solve the problem through the accumulation of knowledge. Remember, the purpose of knowledge management is to make information serve you, not you serve information. I hope these suggestions can help you build a simple and efficient knowledge management system, so as to stay competitive and efficient in the fast-paced modern life.

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